The Meeting Room of the Hamilton Township Library is available for non-profit organizations located within Hamilton Township to hold meetings of an educational, cultural or civic nature.  Non-partisan organizations which do not endorse individual candidates may hold meetings to discuss current issues providing all candidates for the same office are invited.  The room may not be used for religious services, or purely social, individual, commercial or political meetings.

RESERVATIONS

           All applications for the use of the Meeting Room are to be submitted to the Library Director at least three weeks in advance on forms secured at the Library.  Replies will be mailed to the applicant.  Applications will be considered in order of receipt, with library sponsored activities taking priority over other meetings.

            Notification of cancellation of a meeting should be made to the Director at least 48 hours in advance of the scheduled meeting.

SERVICE CHARGE

            There will be no charge for use of the Meeting Room; however, due to the ever increasing cost of heating, cooling, lighting and cleaning our Meeting Room, we would be grateful for any contribution your organization can make.  Checks should be made payable to the Hamilton Township Library.

REGULATIONS

1.         All meetings will be open to the public.

2.         No admission fee may be charged.

3.         No printed material of any kind may be distributed on Library property without approval of the Library Director.

4.         No materials may be exhibited in such a way that they will deface Library property.

5.            Meetings must be held only during Library hours, 9:00 A.M. - 8:30 P.M., Monday through Thursday; 9 A.M. - 5 P.M., Friday, unless prior permission is obtained.

6.            Smoking is not permitted in the Library building.

7.         No alcoholic beverages are allowed on the premises.

8.         Library telephones are not for public use; Public telephones are available on both levels of the Library.

9.            Refreshments may be served if permission is granted in advance.  The meeting group is required to provide food, dishes, equipment and clean-up.

10.            Organizations showing media should provide their own equipment.  Some equipment is available through the Library on prior request.  Groups using Library equipment are responsible for its operation, and for any damage to equipment.

11.       Any group using the room will be responsible for leaving it good order.

12.       The Library assumes no responsibility for loss or damage to any property of a group, or injury to members of a group, which occurs during the use of the Meeting Room.

13.       The Library reserves the right to refuse future use of the Meeting Room by a group to any group or individual member violating the above regulations.

14.       The Board of Trustees reserves the right to amend these regulations and to limit the number and frequency of public meetings.